Travel & Accommodation

Travel
Click the pages below for the latest travel, visa and accommodation information.

Visa Requirements for South Africa

Entry requirements for South Africa
For the latest information on South African entry requirements, please select this link: Department of Home Affairs for the Republic of South Africa

  • Apply early! The recommended visa application processing time is 4 to 6 weeks. However, this is subject to change.
  • South Africa does not process visas upon arrival. Only select countries are able to enter without visas, and you must check with your local embassy or consulate to determine your individual entry requirements.
  • Contact your local South African Embassy or Consulate for current information. For a list of locations, please select the following link: South African Representation Abroad.
  • PathReD is not responsible for assisting with visa processes. A Letter of Invitation can be requested during the registration for PathReD 2017. Please note PathReD cannot contact an embassy or consulate on your behalf.
It is critically important for visa applications to be processed well in advance of your anticipated departure date. South African embassies frequently require appointments and/or in-depth biometrics, which can add weeks to the visa application process.

Obtaining your “Letter of Invitation”

PathReD 2017 Letter of Invitation

Your letter of invitation is sent upon request during the online registration process for PathReD 2017.

If you do not receive your Letter of Invitation, please email pathred@nhls.ac.za. and include your registration confirmation number.

Travel arrangements

Please contact Travel With Flair (021 419 1350) to arrange flights to OR Tambo International Airport, Johannesburg. Delegates are requested to make their own travel arrangements on time. A complimentary shuttle service will be provided to and from OR Tambo International Airport. Travel logistics will be communicated to staff on time.

Note:NHLS Staff requiring financial assistance should complete the Scientific Travel and Events Attendance Form and submit completed forms to: pathred@nhls.ac.za.

Accommodation

Check-in time: 15h00 | check out time: 11h00.
Luggage storage available at hotel reception.

For queries regarding accommodation, please email pathred@nhls.ac.za

For more information on the congress venue, please visit: www.emperorspalace.com

Transport/ Airport transfers:
Emperors Palace offers a complimentary shuttle service between the hotel and OR Tambo International Airport.

Registration:
Registration will take place in the Emperor’s Palace foyer. For the opening hours, kindly refer to the programme-at-a-glance

Parking:
Complimentary parking is provided to conference attendees, please indicate you are attending the conference at the main entrance.

Travel and tourism

PathReD 2017 Travel and Tourism Information
The information below aims to serve as a guide for local PathReD 2017 travel and tourism information. Please direct additional queries to PathReD email pathred@nhls.ac.za

Attire
Conference attire is business casual for all days

Name Tags:
Name tags must be worn at all times during the conference programme, including social functions, for access and security purposes.

Conference Shuttles
A complimentary shuttle service will be provided to and from OR Tambo International Airport.

Internet
WiFi and internet access will be available at the congress venue and hotels. 500MB Free WIFI is available to each delegate, per device.

Meals
Pre-arranged accommodation at the congress venue includes breakfast. Should you not be utilizing the congress venue for accommodation, please check with your hotel to confirm if breakfast and dinner are included in your nightly room rate. Morning and afternoon tea breaks as well as lunch will be provided at the congress. Dinner will be available for purchase at the hotels and restaurants at the congress venue.

It is standard to tip 10% in a restaurant. Tables over 8 people often have an automatic service charge added to the bill. For airport porters, a tip of R10 to R20 per piece of luggage is acceptable.

Money
The local currency is the South African Rand. ATMs are available at the congress venue.

Safety and Security
We urge delegates to take care of their personal possessions at all times. There is lock up storage available. The conference will not be responsible for any loss or damaged goods.
First Aid and Emergencies:
An ER24 paramedic is available on site.

Smoking Policy:
No smoking allowed in the building – only outside the front doors – in designated areas – or the smoking balcony.

Certificates of Attendance:
CPD points will be awarded for all attendees of the scientific sessions and workshops.

Speaker Preparation Room:
We urge all speakers to load their talks on arrival (No later than two hours before the session) to assist with the smooth flow of the academic presentations and to avoid technical glitches.

Teas & Lunches:
Daily refreshments will be served throughout the conference. These costs are included in the registration fee.

Weather
June is winter in Johannesburg, with sunny days at an average temperature of 17 degrees Celsius and a drop in overnight temperatures. Be sure to pack appropriate clothing.

Disclaimer:
The PathReD Organising Committee, and participating societies accept no liability for any damage, injuries and/or losses of whatever nature incurred by participates and/or accompanying persons.

Download the Scientific Travel and Events Attendance Form  (NHLS Staff only)


We look forward to seeing you at the PathReD 2017 Congress!